Proposal in the Operational Programme Smart Growth, 2014-2020, Measure 1.2, Sectoral Programmes, 2nd call of Innolot Programme, Narodowe Centrum Badań i Rozwoju
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Instructions for drafting "Part B" of the INNOLOT proposal This section provides a template to help you structure your proposal. It will help you present important aspects of your planned work in a way that will enable the experts to make an effective assessment against the evaluation criteria. Although, all sections of the template must be addressed in the proposal, the amount of information provided should be proportionate to the value and complexity of the proposal.
The information provided in Part B (the scientific and technical content, the impact and profitability analysis) should be sufficiently detailed to allow evaluation of the project according to the list of criteria defined in Annex 3.
The minimum font size allowed is 11 points with at least 14 point line spacing. All margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers).
A maximum length for the different sections of Part B is specified in template respectively. The maximum length of Part B (section 1 to 3) should not exceed (65 pages in group A and 50 pages in group B), you must keep your proposal within these limits. Even where no page limits are given, or where limits are only recommended, it is in your interest to keep your text concise since over-long proposals are rarely viewed in a positive light by the evaluating experts. The experts may be instructed to disregard pages in excess of the maximum length specified in the Call Text.
You must use exclusively PDF (“portable document format”, compatible with Adobe version 3 or higher, with embedded fonts). There is an overall limit of 10 Mbyte to the size of proposal file Part B.
Table of Contents
Insert here table of contents for your document.
Proposal 1. Scientific and Technical quality
(recommended maximum length - 15 pages) 1.1 Progress beyond the State of the Art Describe the state of the art and demonstrate the innovative character of the proposal
Section 1.1 will be used to assess evaluation criteria:
6. The novelty of the project R&D outcomes with respect to the current state of the art1 (0,1,..,5 points)
7. The project contains product or process innovation2 (YES/NO)
1.2 Scientific and Technology methodology and work plan:
(recommended maximum length - 3 pages plus 2 pages for each work packages description in table 1) A detailed work plan should be presented, broken down into work packages (WPs)
Please present your plans as follows:
1.2.1) Describe the overall strategy of the work plan.
1.2.2) Show the timing of the different WPs and their components, e.g., the Gantt chart or similar timetable (placed in Section 4)
1.2.3) Provide a detailed work description broken down into work:
Work package list (please use table B8);
Deliverables list (please use table B9, placed in Section 4);
Milestones List (please use table B10, placed in Section 4);
Description of each work package (please use table B5 , placed in Section 1.2);
Summary effort table (please use table B11, placed in Section 4)
Tables- 8-11 and the Gantt chart containing timing information are placed at the end of the proposal template, each table/chart should be placed on a separate page.
1.2.4) Provide a graphical presentation of the components showing their interdependencies (Pert diagram or similar)
1.2.5) Describe any significant risks, and associated contingency plans.
The number of work packages is limited to 10. The planning should be sufficiently detailed to justify the proposed effort and allow progress monitoring by the NCBR.
For each work package proposal should contain:
Table B5. Work package description
Work package number
For the start and the end date of the work package please refer to Table B8 (Section 4).
For the person-months of participants related to the work package please refer to Table B11 (Section 4).
Objectives (summarise the main objectives)
Description of work (possibly broken down into tasks, describe how the work package objectives will be achieved and role of participants)
Deliverables2 (description of contents of each deliverable in the work package with respect to the work package objectives)
Section 1.2 together with the Gantt chart and the content of Tables 8-12 will be used to assess evaluation criteria:
1. The project contains research and technological development (RTD) and demonstration activities (DEM), or only demonstration activities (DEM)3 (YES/NO)
2. Project outcomes are within the framework of the national smart specialization4 (YES/NO)
3.Compliance with the scope of the call for proposals5 (YES/NO)
4. The planned R&D activities are adequate and necessary to the achieve the project goals, the potential risks are defined6 (0, 1, ..,5)
2. Implementation 2.1 Management structure and procedures
(recommended maximum length - 4 pages) Describe the organisational structure and decision-making mechanisms of the project. Show how they would match to the complexity and scale of the project.
2.2Participant(s) For each participant in the proposed project:
provide a brief description of the legal entity, the main tasks they have been attributed and the previous experience relevant to those tasks.
(~1 page per consortium participant) If appropriate describe the industrial/commercial involvement to ensure exploitation of the results, and how the opportunity of involving SMEs has been addressed.
i) Subcontracting: If any part of the work is to be subcontracted by the participant responsible for it, describe the work involved and explain why a subcontract approach has been chosen for it.
Section 2 will be used to assess the evaluation criteria:
5. The research team, and technical resources ensure the proper execution of the work planned in the project1 (0, 1, .., 5)
9. Managers and the management approach of the project allows its proper execution2 (YES/NO)
(recommended maximum length - 10 pages) 3.1 Expected impacts Describe how your project will contribute to the expected impacts in relation to the Topic in question. Mention the steps that will be needed to bring about these impacts. Mention any assumptions and external factors that may determine whether the impacts will be achieved.
Describe and provide the result (scientific/technological) and output indicators showing the expected improvement in relation to the Topic. The current value of the indicators should defined and also the expected improvement. Table B6: Scientific/technological indicators
Indicator Name and description
Table B7: List of technologies developed in the project with TRL
Table B9: Deliverables List (table should be placed on a separate page)
Each work package should have at least one deliverable. If work package begins 12 months before midterm meeting additional deliverable prior to midterm meeting should be planned.
Deliverable name / raport
z realizacji zadania
Confidentiality / dissemination level4
Lead Participant short name
Table B10: Milestones List (table should be placed on a separate page)
Milestones are control points where decisions are needed with regard to the next stage of the project. For example, a milestone may occur when a major result has been achieved, if its successful attainment is required for the next phase of work. Another example would be a point when the consortium must decide which of several technologies to adopt for further development.
Work package(s) involved
Expected date 1
Value of scientific /technological indicators
Means of verification2
Table B11 : Summary of staff effort (this table should be consistent with Part A table T5) A summary of the staff effort is useful for the evaluators. Please indicate in the table the number of person months over the whole duration of the planned work, for each work package, for each participant. Identify the work-package leader for each WP by showing the relevant person-month figure in bold.
Participant no./short name
Total person months
Part.1 short name
Total for WP
Total person months
Please ensure that the figures stated in part B are consistent with those in Part A.
1 Nowość rezultatów prac B+R w porównaniu do aktualnego stanu techniki w zakresie objętym projektem
2 Projekt dotyczy innowacji produktowej lub procesowej (TAK/NIE)
1 Please indicate one activity per work package: RTD = Research and technological development (badania przemysłowe); DEM = Demonstration (prace rozwojowe). Provided data should be consistent with Part A.
2 Deliverable refers only to polish description „raport z realizacji zadania”.
3 Projekt obejmuje badania przemysłowe i prace rozwojowe albo prace rozwojowe (TAK/NIE)
4 Przedmiotem projektu jest rozwiązanie wpisujące się w krajową inteligentną specjalizację (TAK/NIE)
5 Zgodność z zakresem merytorycznym konkursu (TAK/NIE)
6 Zaplanowane prace B+R są adekwatne i niezbędne do osiągniecia celu i przedmiotu projektu, a potencjalne zagrożenia zostały zdefiniowane (0,..,5)
1 Zespół badawczy oraz zasoby techniczne zapewniają prawidłową realizację zaplanowanych w projekcie prac (0, .., 5)
2 Kadra zarządzająca oraz sposób zarządzania w projekcie umożliwia jego prawidłową realizację (TAK/NIE)
3 Describe verification method of the improvement in the indicator value
4 Indicate TRL level when achieving milestones
5 Kwestia własności intelektualnej nie stanowi bariery dla wdrożenia rezultatów projektu (TAK/NIE)
6 Zapotrzebowanie rynkowe na rezultaty projektu (0, .., 5)
7 Opłacalność wdrożenia (0, .., 5)
8 Wdrożenie rezultatów projektu planowane jest na terenie RP (0 lub 5)
1 Work package number: WP 1 – WP n.
2 Please indicate one activity per work package:
RTD = Research and technological development (badania przemysłowe), DEM = Demonstration, if applicable in this call including any activities to prepare for the dissemination and/or exploitation of project results, and coordination activities (prace rozwojowe)
3 Number of the participant leading the work in this work package.
4 The total number of person-months allocated to each work package.
5 Measured in months from the project start date (month 1).
1 Deliverable numbers in order of delivery dates. Please use the numbering convention .. For example, deliverable 4.2 would be the second deliverable from work package 4.
2 Please indicate the nature of the deliverable using one of the following codes:
R = Report, D = Demonstrator, O = Other
3 Measured in months from the project start date (month 1).
4 PU – public, PP – Restricted to other programme participants except WP leader and project leader, RE – Restricted to a group specified by the consortium, CO – Confidential, only for members of the consortium
1 Measured in months from the project start date (month 1).
2 Show how you will confirm that the milestone has been attained. Refer to indicators if appropriate. For example: a laboratory prototype completed and running flawlessly; software released and validated by a user group; field survey complete and data quality validated.