Terms of reference



Pobieranie 288.23 Kb.
Strona1/3
Data07.05.2016
Rozmiar288.23 Kb.
  1   2   3




TERMS OF REFERENCE

Delivery of spinning-disk confocal microscope for live cell imaging in real-time for the International Institute of Molecular and Cell Biology in Warsaw


Case reference: ADZ-23-19/2013

Public procurement procedure for a contract with the value in excess of EU thresholds to be awarded as a public procurement contract under an open tender procedure, pursuant to the Public Procurement Act of 29 January 2004 (Journal of Laws 2010, No. 113, item 759 with later amendments)


Warsaw, 20.09.2013




  1. THE CONTRACTING AUTHORITY

International Institute of Molecular and Cell Biology,

4 Ks. Trojdena Street, 02-109 Warsaw, Poland

Phone:(+48 22) 59 70 700, Fax: (+ 48 22) 59 70 715,

www.iimcb.gov.pl




  1. TYPE OF AWARD

The procedure is conducted under the Public Procurement Act of 29 January 2004 (Journal of Laws 2010, No. 113, item 759 with later amendments), hereinafter referred to as the "PPA", under an open tender procedure for the supply of contract value exceeding the amount specified in the provisions issued pursuant to the Article 11, section 8 of the PPA




  1. DESCRIPTION OF THE SUBJECT MATTER OF THE CONTRACT




  1. The subject matter of the contract is the delivery of a spinning-disk confocal microscope for live cell imaging in real-time for the International Institute of Molecular and Cell Biology in Warsaw

  2. CPV: 38.51.52.00-0 Fluorescent microscopes

  3. The subject matter of the contract shall cover the delivery and installation of imaging system consisting of inverted fluorescence microscope, spinning-disk confocal scanner, laser module and workstation with software for system control and data acquisition. The subject matter of the contract shall also include user training with regard to operation of the whole equipment.
    A detailed description of the subject of the contract, along with an itemized list of the required technical parameters, is provided in Enclosure No. 2 to the Terms of Reference - Technical Parameters of the Subject Matter of the Contract.

  4. Requirements concerning the subject matter of the contract:

    1. The contract includes delivery of new equipment, free from any faults, based on latest technological concepts of the manufacturer, together with new, original components, in accordance with the norms being in force in Poland.

    2. Warranty: at least 36 months on cameras, at least 24 months on spinning-disk confocal scanner, at least 12 months on other components of the system.

    3. Warranty service authorized by the equipment manufacturer, provided on the terms described in Enclosure No. 7 to the Terms of Reference - Draft Agreement,

    4. Operation manuals in the English language - enclosed with the delivered equipment,

    5. Original manufacturer's catalogues (technical documentation) providing a detailed description of the technical parameters of the equipment offered under the contract (the Contracting Authority shall accept print-outs from the manufacturer's website),

  1. The Contracting Authority does not provide choice of the best bid with the use of an electronic auction, referred to in the article 91a - 91c of the PPA.

  2. The contracting authority does not provide for framework agreement.

  3. No partial bids are allowed as specified in Article 2 section 6 of the PPA

  4. No variant bids are allowed as specified in Article 2 section 7 of the PPA

  5. The Contracting Authority does not expect that supplementary contracts be awarded, as specified in Article 67 section 1 item 7 of the PPA.

  6. The contracting authority does not provide for settlements in foreign currency

  7. The contracting authority does not provide for advance payments, as specified in Article 151a of the PPA.




  1. CONTRACT DELIVERY DEADLINE

The required date of contract execution is by December 30, 2013


  1. CONDITIONS FOR PARTICIPATION IN THE PROCEDURE AND
    DESCRIPTION OF THE METHOD USED FOR THE EVALUATION OF THE FULFILMENT THEREOF


  1. Contractors eligible to participate in the tender procedure are those which meet the criteria specified in Article 22 section 1, i.e.:

    1. hold necessary qualifications/authorisations to perform specific activities or operations if such qualifications/authorisations are required by law;

    2. have the necessary knowledge and experience;

    3. have at their disposal the necessary technical potential and personnel capable of performance under the contract;

    4. are in an appropriate economic and financial position guaranteeing the performance of the contract.

  1. The description of how to fulfil the conditions:

    1. The condition of having the necessary knowledge and experience - the Contracting Authority will consider the condition fulfilled when the Contractor:

- proves that in the last three years prior to the submission deadline, and if the activity period is shorter - in this period, duly executed, and in the case of periodic or continuous operation also performs, at least two successful deliveries of microscopy systems - worth gross not less than PLN 1 000 000 each.
Note: In the case of contracts concluded in foreign currency, the value of the

deliveries should be converted using the average exchange rate of foreign currency published by the National Bank of Poland for the date of an agreement confirming the delivery of research equipment.

    1. The condition of being in an appropriate economic and financial position – the Contracting Authority will consider the condition fulfilled when the Contractor:

- proves that it has – as of a date of submission of tender bids – a valid civil liability

insurance in respect to its activities related to the subject matter of the contract, in an amount of at least PLN 1 000 000.



Note: In the case of contracts concluded in foreign currency, the value of the

policy should be converted using the average exchange rate of foreign currency published by the National Bank Poland on the date of the insurance contract.


  1. Contractors who apply jointly for the award of the contract meet the terms and conditions mentioned in Chapter V.2 letters a, b of the Terms of Reference cumulatively

  2. The criteria listed above shall be assessed on the basis of the documents and statements, mentioned in Chapter VI section 1 and 2 of the Terms of Reference, submitted by the Contractor, using the "does meet the criteria - does not meet the criteria" formula

  3. Subject to article 26 section 3 of the PPA, if the Contractor fails to attach to the bid the required statements and documents or their contents do not show that the conditions for the participation in the procedure are met, the Contracting Authority will exclude the Contractor pursuant to the article 24 section 2.4 of the PPA.


  1. LIST OF STATEMENTS AND DOCUMENTS TO BE SUBMITTED BY CONTRACTORS

  1. In order to confirm that they fulfil the conditions for participating in the contract award procedure as per Art. 22 section 1 of the PPA, the Contractors have to enclose with their tender bid the following documents and statements:

    1. Eligibility statement concerning compliance with eligibility criteria specified in Article 22 section 1 of the PPA (sample copy attached as Enclosure no. 3 to the Terms of Reference);

    2. List of deliveries or services provided and, in the case of periodic or continuous supplies or services, also a list of ongoing supplies or services within the scope necessary to prove that the knowledge and experience criteria are met, provided within the period of past three years prior to the bid submission deadline or, if the duration of economic operations is shorter, during that period - including information on the type, value, date and place of execution and the name of the client, and enclosing documents attesting that these deliveries were provided or are being provided properly (sample copy attached as Enclosure 6 to the Terms of Reference);

    3. Paid insurance or other evidence that the Contractor is insured against civil liability in respect of its activities related to the contract.

  1. In order to prove lack of grounds for exclusion as regards Art. 24 section 1 of the PPA, the Contractor has an obligation to enclose with its tender bid the following documents and statements:

    1. Statement that there are no grounds for exclusion from participation in the procedure (sample copy attached as Enclosure 4 to the Terms of Reference);

    2. Current extract from a relevant register, if separate regulations require an entry in the register, issued not earlier than 6 months before the bid submission deadline, and as regards natural persons, a statement in relation to Art. 24 section 1.2 of the PPA;

    3. Current certificate issued by Head of the competent Tax Office confirming that the Contractor does not have any overdue liabilities representing taxes or a certificate that the Contractor has obtained a legally allowed exemption, extension or arrangement to pay in instalments the Contractor's overdue liabilities or that the enforcement of the decision of the relevant authority has been suspended in its entirety - issued no earlier than 3 months before the submission deadline;

    4. Current certificate issued by a competent branch of the Social Security Institution (ZUS) or Agricultural Social Insurance Fund (KRUS) to confirm that the Contractor does not have any overdue social security or health insurance contributions, or a certificate that the Contractor has obtained a legally allowed exemption, extension or arrangement to pay in instalments the Contractor's overdue liabilities or that the enforcement of the decision of the relevant authority has been suspended in its entirety - issued no earlier than 3 months before bid submission deadline;

    5. Statement on affiliation with or lack of affiliation to a corporate group, within the meaning of the Act on Competition and Consumer Protection of February 16, 2007 (Journal of Laws No 50, item 331, with later amendments) together with the list of subjects belonging to the same corporate group (Enclosure 5 to the Terms of Reference);

    6. Current information from the National Register of Criminal Records within the scope specified in Article 24 section 1 items 4)-8) of the Act, issued not earlier than 6 months before the bid submission deadline;

    7. Current information from the National Register of Criminal Records within the scope specified in Article 24 section 1 item 9) of the Act, issued not earlier than 6 months before the bid submission deadline;

    8. If, in the case of a Contractor whose registered office is located in the territory of the Republic of Poland, persons referred to in Article 24 section 1 items 5-8, 10 and 11 of the PPA are residents outside the territory of the Republic of Poland, the Contractor shall submit, in relation to such persons, a criminal records check document issued by a judiciary or administrative authority with jurisdiction by reason of their domicile to the extent as specified in Article 24 section 1 items 5-8, 10 and 11 of the PPA, issued not earlier than 6 months prior to the bid submission deadline, and if in the place of residence such documents are not issued - they should be substituted with a document containing a statement made before a notary public, a competent judicial or administrative authority or a professional or business association authority with jurisdiction by reason of domicile of such persons




  1. If the Contractor's registered office or place of residence is located outside the territory of the Republic of Poland, the Contractor shall substitute the documents described in Chapter VI section 2, items 2.2-2.4 and 2.7 of the Terms of Reference, with the following documents:

    1. a document or documents issued in the country where the Contractor has its registered office or place of residence, respectively confirming that

      1. no liquidation proceedings against the Contractor have been initiated and the Contractor has not been declared bankrupt;

      2. the Contractor is not overdue with the payment of any taxes, charges or social security or health insurance contributions, or that the Contractor has obtained a legally allowed exemption, extension or arrangement to pay in instalments the Contractor's overdue liabilities or that the enforcement of the decision of the relevant authority has been suspended in its entirety;

      3. no ruling which bans the Contractor from bidding for the contract has been issued;

    2. a certificate issued by a competent judiciary or administrative authority in the Contractor's country of residence or the country of residence of the person the documents refer to, to the extent specified in Article 24 section 1 items 4-8, 10 and 11 of the PPA - issued not earlier than 6 months before the bid submission deadline.




  1. The documents referred to in Chapter VI, section 3 items 1a, 1c and item 2 of the Terms of Reference should be issued not earlier than 6 months before the bid submission deadline, and the document referred to in Chapter VI, section 3 item 1b of the Terms of Reference not earlier than 3 months before the bid submission deadline.




  1. If the documents mentioned in Chapter 6, section 3 items 1-2 of the Terms of Reference are not issued in the country where the Contractor has its registered office or place of residence, they should be substituted with a written statement, indicating also legal representatives of the Contractor, prepared before a notary public, a competent judicial or administrative authority or a professional or business association authority, respectively in the country of origin of the person or the country where the Contractor has the registered office or place of residence.

3. To confirm that the subject matter of the contract meets the requirements determined by the Contracting Authority, the Contractor should enclose with its tender bid the following documents:

    1. Description of the technical parameters of the offered equipment (sample copy attached as Enclosure No 2 to the Terms of Reference);

    2. Technical documentation from the manufacturer of the offered equipment (original catalogue) and manufacturer's documentation confirming that the technical parameters declared in Enclosure No. 2 to the Terms of References are met. Print-outs from websites are allowed.

    3. Service authorization document issued by the equipment manufacturer or written declaration of the manufacturer that equipment will be serviced by the manufacturer



  1. FORMAL REQUIREMENTS FOR SUBMITTED DOCUMENTS




  1. All documents shall be submitted as originals or copies certified to be true copies by persons authorised to represent the Contractor.

  2. Should a copy submitted by the Contractor be illegible or should it raise any doubts as to its authenticity, the Contracting Authority may request that either the original or a copy certified by a notary public to be a true copy be presented.

  3. All documents drawn up in a foreign language must be submitted along with their Polish translation (except for documents drawn up in English).
    The Contracting Authority will accept bids in English

  4. If the Contractor is represented by a proxy, a relevant Power of Attorney must be attached to the tender bid, defining the scope of powers, and the Power of Attorney must be signed by persons authorized to represent the Contractor. If a copy of the Power of Attorney is attached, its conformity with the original must be confirmed by the person who granted the power of attorney with the phrase "certified to be a true copy."

  5. In the event a bid is submitted by a civil law partnership, documents referred to in Chapter VI, section 1 item 1.1 as well as section 2 items 2.1-2.7 should apply to each of the partners of the partnership

  6. The Contractors forming a consortium applying for the award jointly shall appoint an attorney to represent them in the proceedings or represent them in the proceedings and conclude a public procurement contract. The power of attorney must be attached to the bid. If the Contracting Authority selects the bid made by the consortium, the Contractors forming the consortium will be required, before signing the procurement contract at the latest, to submit a consortium agreement. The documents referred to in Chapter VI, section 2 shall be submitted by the consortium members separately. The declaration referred to in Chapter VI. section 1 item 1.1, and evidence of knowledge and experience, and the availability of appropriate technical potential and personnel capable of performing the contract and supporting the economic and financial situation to enable execution of the contract shall be assessed jointly.




  1. INFORMATION ON COMMUNICATION BETWEEN THE CONTRACTING AUTHORITY AND THE CONTRACTORS AND TRANSFER OF DECLARATIONS AND DOCUMENTS, AS WELL AS A LIST OF PERSONS AUTHORIZED TO COMMUNICATE WITH THE CONTRACTORS



  1. Pursuant to Article 27 of the PPA, any statements, applications, notifications and information between the Contracting Authority and the Contractors shall be exchanged in writing to the address of the Contracting Authority: Międzynarodowy Instytut Biologii Molekularnej i Komórkowej, ul. Ks. Trojdena 4, 02-109 Warszawa,

  2. Except for the restriction stipulated in Chapter VIII section 3 of the Terms of Reference, the Contracting Authority allows for communication with the Contractors by fax number +48 225970715, or email to the address: przetargi@iimcb.gov.pl

  3. A written form is restricted for submission of a bid and enclosures, including declarations and documents confirming the Contractor meets the requirements to participate in the proceedings, and declarations and documents confirming that a bid is compliant with the requirements established by the Contracting Authority, as well as amendment or cancellation of a bid.

  4. Any statements, motions, notifications and information sent by fax or e-mail shall be confirmed, on request of the other party, immediately upon receipt thereof and the time and date of its delivery shall be indicated.

  5. The Contracting Authority does not foresee any advice, answers or explanations be given orally or by phone in reply to questions which require written procedure.

  6. The Contracting Authority accepts any letters concerning the procedure during its working hours, i.e. from Monday to Friday, 9.00 am to 5.00 pm.

  7. Persons authorized to communicate with the Contractors: Mr. Tomasz Węgierski, Ms. Anna Brzezińska




  1. TENDER BOND REQUIREMENTS

  1. The Contracting Authority requires a tender bond of PLN 15,000

  2. The tender bond shall be paid before the bid submission deadline, and if the bond is paid in the form of a deposit by bank transfer, the date regarded as the date of payment shall be the date when the deposit amount is credited to the bank account of the Contracting Authority.

  3. The tender bond may be in the form of :

    1. money deposit by bank transfer, with payment title given as "wadium, nr sprawy ADZ-23-19/2013 [tender bond, case ref....]” to the Contracting Authority's bank account no: BPH 21 1060 0076 0000 3210 0017 7900

    2. sureties issued by a bank or a savings-and-credit union, with the provision that a savings-and-credit union surety must always be a cash bond,

    3. bank guarantees,

    4. insurance guarantees

    5. sureties issued by entities specified in Article 6b section 5 item 2 of the Act on the establishment of the Polish Agency for Entrepreneurship Development (Polska Agencja Rozwoju Przedsiębiorczości) of November 9, 2000.




  1. A paid tender bond shall be kept by the Contracting Authority on a bank account.

  2. Any bids not secured by a tender bond shall be rejected.

  3. A copy of the document confirming that the tender bond has been paid/delivered must be attached to the tender bid.




  1. TIME LIMIT FOR BEING BOUND BY THE TENDER BID:



  1. The Contractor shall be bound by the tender bid for a period of 60 days, starting from the day when the bid submission deadline expires

  2. The Contractor may on its own, or at request of the Contracting Authority, extend the time limit for being bound by the tender bid, however the Contracting Authority may only once ask the Contractor to agree to extend that time limit by a set period of time not longer than 60 days, at least 3 days before the expiry of the time limit for being bound by the tender bid.




  1. HOW TO PREPARE A TENDER BID:




  1. The contents of the submitted tender bid must conform to these Terms of Reference.
    The Contractor has the right to submit only one tender bid for the subject matter of the contract.

  2. To be valid, the tender bid must be submitted in writing, in the Polish language. However; the Contracting Authority allows the tender bid and/or other documents to be submitted in the English language.

  3. No electronic tender bids are allowed

  4. The tender bid form and all required forms, statements and other enclosed documents must be signed by the persons authorized to represent the Contractor in business transactions, in accordance with registration documents and statutory requirements.

  5. If the bid and the appendices thereto are signed by a representative of the Contractor acting under a power of attorney, the relevant power of attorney document should be enclosed. The power of attorney must contain a clause authorizing its holder to represent the Contractor in the tender procedure, or to both represent the Contractor in the tender procedure and enter into the contract.

  6. Any amendments or changes to the contents of the tender bid must be signed by persons authorized to represent the Contractor.

  7. The Contractor may stipulate that any part of the tender bid which contains business secrets in the meaning of the regulations on counteracting unfair competition shall be kept confidential.

  8. It is recommended that the confidential part of the tender bid be placed in a separate envelope marked as "Informacje zastrzeżone jako tajemnica przedsiębiorstwa" ("Confidential information representing business secrets").

  9. All the documents representing the tender bid shall be firmly bound/stapled together.

  10. The bid shall be submitted in a non-transparent, closed envelope, which should be addressed to the Contracting Authority and marked as follows:





  1   2   3


©absta.pl 2019
wyślij wiadomość

    Strona główna